Administrative Assistant
Reports to: C.E.O / VP of Construction
Objective: Perform administrative and clerical duties day to day
Responsibilities
- Receive all incoming phone calls. Provide callers with information and/or route calls to appropriate personnel.
- Conduct tours of the office to new hires.
- Receive general emails – Reply with information or reroute emails to the appropriate person.
- Type correspondences, envelopes, and memos.
- Enter data as directed by superiors – Mainly into Mark Systems
- Maintain a professional appearance of office and reception area. Greet customers and other visitors.
- Prepare conference room prior to meetings
- Manage schedules of CEO and warranty.
- Help maintain filing systems.
- Review mail as it comes in to distribute to appropriate employees
- Help assemble backup material for audits.
- Assist warranty coordinator in scheduling a communication with clients
- Follow-up with trades to ensure warranty requests have been completed
- Administer customer satisfaction surveys. Track results.
- Obtain signatures for accounts payable and disburse checks
- Ensure that homeowners get copies of warranty manual during the orientation
- Ensure that homeowners have copies required documents
- Answer questions and help guide homeowners/homebuyers through various stages of the home
- Consult with CEO and Warranty Coordinator to update warranty book
Requirements
- Minimum work week to consist of Monday-Friday.
- Normal hours 8 AM – 4:00 PM
- Be tentative via phone on vacation in case of an emergency.
- Attend weekly meetings as needed. If a meeting cannot be made a 24 hour notice will be needed.
- Have keen computer skills in Excel, Word, PDF
- Motivation and eagerness to implement and maintain processes for a growing business
Online Application
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